Decision details

Decision maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Decision:

a)    that the purchase and implementation of a mobile Housing Repairs solution, incorporating a repairs module, associated licences, handheld devices and Dynamic Resource Scheduler (DRS), be approved.

 

b)    that it be recommended to Council

 

                      i.        that an allocation of Housing Revenue Account funding, to a maximum of £250,000 for upfront implementation costs associated with the project be approved.

 

                    ii.        that Housing Revenue Account funding of £30,000 for annual costs, including support and maintenance and support to award a contract for the solutions at (a) be approved.

 

c)    that the required repairs module, and associated licences be included within the Council’s existing contract with Capita, in line with procurement regulations.

 

d)    that a DRS solution be procured via a relevant procurement process for two years with an optional extension of two further years.

 

e)    That authority be delegated to the Director of Housing and Assets to extend the contract(s) +1 +1 at the end of the 2-year contract term.

 

REASONS FOR DECISIONS

 

The introduction of modern working arrangements, particularly mobile working and dynamic work scheduling will result in large productivity gains. However, in order to deliver the savings and productivity gains, additional investment in current IT infrastructure and resources will be required.

 

ALTERNATIVE OPTIONS CONSIDERED AND REASONS FOR REJECTION

 

The alternative option of not investing in a mobile Housing Repairs Solution was not recommended as based on the significant and pressing operational and strategic benefits which can be delivered by implementing new technology which facilitates improved ways of working, including faster service delivery, enhanced customer experience and independence, benefitting both the customer and the council.

 

Report author: Joanne Froggatt

Publication date: 21/01/2019

Date of decision: 21/01/2019

Decided at meeting: 21/01/2019 - Cabinet

Effective from: 29/01/2019

Accompanying Documents: