Agenda and minutes

Venue: Council Chamber, Council Offices, Urban Road, Kirkby-in-Ashfield

Contact: Lynn Cain  Email: l.cain@ashfield.gov.uk

Items
No. Item

C.1

Declarations of Disclosable Pecuniary and Non Disclosable Pecuniary/Other Interests

Minutes:

There were no declarations of interest made.

C.2

Election of Chairman of the Council

Minutes:

Being duly moved and seconded, nominations were received for Councillors Lachlan Morrison and Mick Murphy. Having been put to the vote it was

 

RESOLVED

that Councillor Lachlan Morrison be elected Chairman of the Council until the next Annual Meeting.

C.3

Declaration of Acceptance of Office by the Chairman

Minutes:

The newly elected Chairman subscribed the Declaration of Acceptance of Office of Chairman pursuant to the provisions of Section 83 of the Local Government Act 1972 and thanked Members of the Council for his appointment.

 

Councillor Lachlan Morrison took the Chair.

C.4

Vote of thanks to the retiring Chairman, Presentation of Past Chairman's Badge and Chairman's Award

Minutes:

Thanks were given to Councillor Griffiths in the following terms:-

 

Councillor Cheryl Butler - Leader of the Council

 

“David, we mentioned last time our vote of thanks but I would like to re-echo that you’ve been a fantastic advocate for Ashfield.  You’ve represented us at many events and at every event you have made sure that Ashfield is spoken about…is put there at the top of the agenda… so for that I thank you sincerely and wholeheartedly.  Thank you very much.”

 

Councillor Lachlan Morrison – Chairman of the Council

 

“I would like to take this opportunity to thank the previous Chairman, David Griffiths.  Over the last year David has served as a model custodian to the role bringing humour, humility and integrity to the role.

 

One particular memory of mine was mine and David’s Christmas promo with staff.  True to form I arrived in a Christmas jumper and David, on the other hand, was in a suit.  I felt in that moment a bit like the Only Fools and Horses sketch where Del and Rodney arrive at the party dressed as Batman and Robin…no one else was wearing fancy dress. In the end I managed to persuade David to sport some festive headgear and the photo remains one of my favourites over the last year.

 

I do believe that our time as Chairman and Vice Chairman will be remembered; in future people will talk of the great comedy duo…the Two Ronnies, Morecambe and Wise and Morrison and Griffiths.  It almost rolls off the tongue!

 

We became known as the odd couple on the chain-gang circuit but despite our many differences in age, height and beauty, it has been a pleasure to serve with David, a man I am proud to not only call a colleague but also my friend.

 

So David, on behalf of the people of Ashfield, everyone at the Council and from me personally, thank you very much.”

 

The Past Chairman’s badge was presented by the Chairman to Councillor Griffiths and he firstly took the opportunity to say thank you as follows:-

 

“First of all ladies and gentlemen, for those of you who are not aware, our new Chairman recently got married and I’m sure we would all like to offer our congratulations to Lachlan and Hannah Butler, his wife.

 

I have a few words myself.  My Chairmanship of the Council has coincided with many interesting and unexpected events locally, nationally and internationally.  All of you will have some idea of what I am hinting at and indeed, I’d hoped to include some light hearted remarks about them but on reflection….in this week….it hardly seems appropriate.

 

Instead, I’d like to express my thanks to my colleagues across the political divide and to the officers and staff of Ashfield District Council for their support in my civic role this past twelve months.  It has been an honour and a privilege to serve as Chairman and to represent our District at many and varied events.  Some formal, such as the  ...  view the full minutes text for item C.4

C.5

Election of Vice-Chairman of the Council

Minutes:

Being duly moved and seconded, nominations were received for Councillors Mike Smith and Rachel Madden. Having been put to the vote it was

 

RESOLVED

that Councillor Mike Smith be elected Vice-Chairman of the Council until the next Annual Meeting.

C.6

Declaration of Acceptance of Office by the Vice Chairman

Minutes:

Councillor Mike Smith subscribed the Declaration of Acceptance of Office of Vice-Chairman pursuant to the provisions of Section 83 of the Local Government Act 1972 and thanked Members of the Council for his appointment.

C.7

Minutes pdf icon PDF 268 KB

Minutes:

RESOLVED

that the minutes of the meeting of the Council held on 20th April, 2017, as now submitted, be received and approved.

C.8

Chairman and Head of the Paid Service Announcements

Minutes:

Chairman

 

“I would like to announce and this may not come as a surprise to some, that my chosen charity for the next year will be Nottinghamshire Scouts.  Scouts is a wonderful organisation aiming at helping every young person to achieve their full potential.  In Nottinghamshire there are over 10,000 members involved in scouting including 2,500 adult volunteers.  Hopefully the money I raise will help those from disadvantaged backgrounds achieve experiences they otherwise wouldn’t have access to.”

 

Head of the Paid Service

 

“As you all know, Dave Greenwood is leaving the Authority and this is his last Council meeting and I expect he is ever so pleased it’s on such a glorious and pleasant evening!  Before Dave leaves I want to put on record my thanks to Dave for his dedicated and successful service to the Council.  Dave is very well respected throughout the Council and further afield but more importantly he is very well liked by his colleagues at the Council and we wish him all the best for the future.

 

I know that Dave would just like to say a few words, thank you………”

 

Dave Greenwood – Deputy Chief Executive (Resources)

 

“Thank you very much and thank you Mr. Chairman for the opportunity just to thank Members for their kind words at the last Council meeting which I didn’t get chance to formally respond to.

 

I’d like to thank you all for your strong support over the last seven years.  It has been a really challenging time for Local Government and often I have had to deliver some quite difficult messages but the support from my Portfolio Holders, Cabinet, the wider group of Members, all of you have made it possible to move the Council into a very financially robust position I believe.  I know you will support Sharon just as well, who is taking over, in the same way and I know in doing that you will go from strength to strength.

 

I’ll leave Ashfield with nothing but happy memories.  I’d like to thank you all for that…for this great opportunity.  I value all the friends and colleagues I have worked with and many of whom I will be definitely staying in touch with.  So it just remains for me to wish you every success for the future.  Thank you.”

C.9

Composition of the Executive

(Scheme of Delegation to be circulated at the meeting – cream papers)

Minutes:

RESOLVED

that in accordance with Council Procedure Rule 1.1(viii) and (ix), Council notes the composition of the Executive for the coming year, the names of Members appointed to the Cabinet (as outlined below) and the Scheme of Delegation for the Discharge of Executive Functions as advised by the Leader of the Council:-

 

Cabinet

 

Portfolio

Amanda Brown

Health and Wellbeing

Tim Brown

Environment

Cheryl Butler

LEADER

Don Davis

DEPUTY LEADER – Place and Economic Growth

Nicolle Ndiweni

Safer and Stronger Communities

Jackie James

Corporate Resources and Finance

Keir Morrison

Housing and Assets

 

Reason:

Failure to report this information would be in breach of the Council’s Constitution.

C.10

Appointment of Committees, Panels and Working Groups

Accordingly, the Council is requested to appoint the following Committees, Panels and Working Groups (including appointment of Chairmen, Vice-Chairmen and membership seats):-

 

Overview and Scrutiny Committee

Scrutiny Panel A

Scrutiny Panel B

Planning Committee

Licensing Committee

Audit Committee

Local Joint Consultative Committee

Chief Officers’ Employment Committee

Standards and Personnel Appeals Committee

Charities Committee

Local Plan Steering Group

Hucknall Area Committee

Kirkby Area Committee

Sutton Area Committee

Rural Area Committee

(Schedule of committee memberships to be circulated at the meeting – green papers)

Minutes:

Council was requested to determine the appointment of Committees, Panels and Working Groups including Chairmen, Vice Chairmen and membership seats for the ensuing year. 

 

A request was then made to consider the appointment of the Chairman for the Rural Area Committee separately from the Committee Membership schedule (as circulated at the meeting) and this course of action was agreed by the Chairman. 

 

A vote was taken to approve the Committee Membership schedule minus the Chairman’s appointment to the Rural Area Committee and having been put to the vote, the recommendations were duly carried.

 

A nomination was then moved and seconded for Councillor Robert Sears-Piccavey to be the Rural Area Committee Chairman for the ensuing year.

 

Having been put to the vote, the nomination duly fell.

 

RESOLVED that

a)    in accordance with Council Procedure Rule 1.3 (i) and (iv), the following Committees be appointed for the ensuing year:-

 

Overview and Scrutiny Committee

Scrutiny Panel A

Scrutiny Panel B

Planning Committee

Licensing Committee

Audit Committee

Local Joint Consultative Committee

Chief Officers’ Employment Committee

Standards and Personnel Appeals Committee

Charities Committee

Local Plan Steering Group

Hucknall Area Committee

Kirkby Area Committee

Sutton Area Committee

Rural Area Committee

 

b)    as a result of (a) above, the following appointments for Chairmen, Vice Chairmen and membership seats be approved:-

 

Scrutiny Panel A (9)

(6 Labour, 2 The Independent Group, 1 Conservative)

 

Jim Aspinall (Chairman)

Ben Bradley

Tony Brewer

Steve Carroll

Joanne Donnelly

John Knight (Vice Chairman)

Cathy Mason

Lachlan Morrison

Helen-Ann Smith

 

Scrutiny Panel B (9)

(6 Labour, 2 The Independent Group, 1 Non Aligned Independent)

 

Rachel Bissett

Helen Hollis (Chairman)

Rachel Madden

Glenys Maxwell

Lauren Mitchell

Christine Quinn-Wilcox

Paul Roberts

Mike Smith (Vice Chairman)

Sam Wilson

 

Overview and Scrutiny Committee (9)

(6 Labour, 2 The Independent Group, 1 Conservative)

 

Lee Anderson (Chairman)

Ben Bradley

Christian Chapman

Helen Hollis

John Knight

Cathy Mason

Lauren Mitchell

Christine Quinn-Wilcox

Paul Roberts

 

Planning Committee (15)

(9 Labour, 3 The Independent Group, 2 Conservatives,

1 Non Aligned Independent)

 

Lee Anderson

Jim Aspinall

Chris Baron

Tim Brown

Cheryl Butler

David Griffiths (Chairman)

Tom Hollis

Rachel Madden

Glenys Maxwell (Vice Chairman)

Keir Morrison

Kevin Rostance

Phil Rostance

Mike Smith

Sam Wilson

Jason Zadrozny

 

Licensing Committee (13)  

(8 Labour, 3 The Independent Group, 1 Conservative,

1 Non Aligned Independent)

 

Lee Anderson

Jim Aspinall

Tony Brewer

Christian Chapman

David Griffiths

Helen Hollis

Cathy Mason (Chairman)

Mick Murphy

Nicolle Ndiweni

Paul Roberts

Robert Sears-Piccavey

Mike Smith

Sam Wilson

 

Audit Committee (7)

(4 Labour, 2 The Independent Group, 1 Conservative)

 

Lee Anderson

Chris Baron

Rachel Bissett

Jackie James

Christine Quinn-Wilcox

Kevin Rostance (Chairman)

Robert Sears-Piccavey

 

Charities Committee (5)

(3 Labour, 1 The Independent Group, 1 Conservative)

 

Tony Brewer

Amanda Brown

Cheryl Butler

David Griffiths (Chairman)

Phil Rostance

 

Chief Officers’ Employment Committee (9)

(6 Labour, 2 The Independent Group, 1 Conservative)

 

Tim Brown

Cheryl Butler (Chairman)

Don Davis (Vice Chairman)

Jackie James

Rachel Madden

Keir Morrison

Nicolle Ndiweni

Kevin Rostance

Robert Sears-Piccavey

 

Standards and Personnel Appeals Committee (9)

(6 Labour, 2 The Independent Group, 1  ...  view the full minutes text for item C.10

C.11

Calendar of Council and Committee Meetings 2017/18 pdf icon PDF 208 KB

Minutes:

Council was requested to approve the Schedule of Council and Committee Meetings for 2017/18 subject to a change to the start time of the Local Joint Consultative Committee (LJCC) from 4.00 p.m. to 4.30 p.m.

 

A request was then made to consider the provisional dates for the Kirkby Area Committee and Sutton Area Committee separately from the meeting schedule and this course of action was agreed by the Chairman. 

 

A vote was taken to approve the Schedule of Meetings for 2017/18 with the amended start time of 4.30 p.m. for the Local Joint Consultative Committee and minus the provisional dates for the Kirkby Area Committee and Sutton Area Committee meetings.  Having been put to the vote, the recommendations were duly carried.

 

An amendment was then moved and seconded for the Kirkby Area Committee and Sutton Area Committee meetings to be held on separate evenings rather than on the same dates to enable the County Councillor for Ashfields, Councillor Jason Zadrozny, to attend both meetings and represent his constituents as required.  A suggestion was made to hold the Kirkby Area Committee meetings on the same evenings as the Hucknall Area Committee meetings.

 

Having been put to the vote, the amendment duly fell.

 

RESOLVED that

a)    in accordance with Council Procedure Rule 1.1(x), the Schedule of Council and Committee meetings for 2017/18, as circulated at the meeting, be approved subject to the amended start time of 4.30 p.m. for the Local Joint Consultative Committee;

 

b)    the Kirkby Area Committee and Sutton Area Committee meeting dates, as outlined in the schedule attached to the agenda, be approved and remain unchanged.

 

Reason:

To ensure the Council has an agreed programme of meetings for 2017/18 to enable the Council’s decision making structure to operate effectively.

 

(During consideration of this item, Councillor Glenys Maxwell left the room at 7.40 p.m. and returned to the meeting at 7.43 p.m.)

C.12

Annual Constitution Review pdf icon PDF 215 KB

Minutes:

Council was requested to consider and approve the proposed changes to the Council’s Constitution as presented.

 

RESOLVED

that the proposed changes to the Council’s Constitution, as outlined in the report, be received and approved.

 

Reason:

To ensure that the Council’s Constitution remains up to date and fit for purpose.

 

(During consideration of this item, Councillor Keir Morrison left the room at 7.50 p.m. and returned to the meeting at 7.52 p.m.)

C.13

Appointment to Outside Bodies pdf icon PDF 158 KB

(Schedule of appointments to outside bodies to be circulated at the meeting – pink papers)

Minutes:

Council was requested to nominate/appoint representatives to the bodies listed in the schedule appended to the agenda.  A request was made to consider the appointments to the Teversal Grange Advisory Committee separately from the schedule and this course of action was agreed by the Chairman. 

 

A vote was taken to approve the Schedule of Outside Bodies and having been duly carried, an amendment was moved and seconded to replace Councillor Glenys Maxwell on the Teversal Grange Advisory Committee with Councillor Tony Brewer.

 

An adjournment took place at 8.11p.m. and the meeting reconvened at 8.16 p.m.

 

The Assistance Chief Executive (Governance) and Monitoring Officer advised Council that Councillor Brewer had already been appointed to sit on the Charities Committee and in accordance with Minute No. CC4.3 (Charities Committee 2009/10), being a member on both Committees was discouraged due to potential ongoing conflicts of interest.  

 

It was agreed that should the amendment be carried, Councillor Brewer would vacate his seat on the Charities Committee but having been put to the vote, the amendment duly fell.

 

RESOLVED that

a)    the following representatives be appointed to the under-mentioned bodies:-

 

Body

Reps

Term Ending

 

Ageing Well Network

 

 

Cllr. Jim Aspinall

31st May, 2018

Ashfield Citizens’ Advice Bureau Management Committee

 

Cllr. Lauren Mitchell

31st May, 2020

Ashfield Community Safety Partnership Joint Strategic Group

 

 

Cllr. Cheryl Butler

Cllr. Nicolle Ndiweni

31st May, 2018

Ashfield Homes Limited

 

 

 

Cllr. Amanda Brown

Cllr. David Griffiths

Cllr. Jackie James

Cllr. Cathy Mason

 

31st May, 2018

Citizens’ Reference Panel (NHS)

 

 

Cllr. Lauren Mitchell

31st May, 2018

D2N2 Local Enterprise Partnership Board

Cllr. Cheryl Butler

31st May, 2018

East Midlands Councils

 

 

 

Cllr. Cheryl Butler

Cllr. Don Davis

31st May, 2018

Economic Prosperity Committee

 

 

 

Cllr. Cheryl Butler

Cllr. Don Davis

(substitute)

31st May, 2018

Greater Nottingham Joint Planning Advisory Board

 

Cllr. Don Davis

31st May, 2018

 

Greenwood Community Forest Steering Group

 

Cllr. David Griffiths

31st May, 2018

 

Groundwork Cresswell, Ashfield & Mansfield  

 

Cllr. Don Davis

31st May, 2018

Health and Wellbeing Board

(County Council)

 

Cllr. Amanda Brown

31st May, 2018

Hucknall & District Voluntary Partnership (Under One Roof Project)

 

Cllr. Lauren Mitchell

31st May, 2018

 

Hucknall Partnership Group

 

 

Cllr. Rachel Bissett

Cllr. Lauren Mitchell

Cllr. Nicolle Ndiweni

 

31st May, 2018

Mansfield & Ashfield Economic Development Partnership (MAEDP)

 

Cllr. Cheryl Butler

Cllr. Don Davis

31st May, 2018

Mansfield & District Crematorium Joint Committee

 

 

Cllr. Tim Brown

Cllr. Cheryl Butler

Cllr. Don Davis

31st May, 2018

Market Traders Consultative Committee

 

 

Cllr. Joanne Donnelly

Cllr. David Griffiths

Cllr. Lauren Mitchell

Cllr. Kevin Rostance

Cllr. Robert Sears-Piccavey

Cllr. Helen-Ann Smith

Cllr. Sam Wilson

 

31st May, 2018

NET Partnership Group

 

 

Cllr. Don Davis

31st May, 2018

N.I.D.A.S

 

 

Cllr. Helen Hollis

31st May, 2018

Nottinghamshire Building Preservation Trust

 

Cllr. Paul Roberts

31st May, 2018

Body

 

Reps

Term Ending

Nottinghamshire Joint Waste Management Committee

 

Cllr. Tim Brown

31st May, 2018

Nottinghamshire Wildlife Trust

 

Cllr. Lachlan Morrison

31st May, 2018

PATROL Adjudication Joint Committee

 

Cllr. Keir Morrison

31st July, 2018

Rural Community Action Nottinghamshire

 

Cllr. Sam Wilson

31st May, 2018

Sherwood Forest  ...  view the full minutes text for item C.13

C.14

Urgent Notice of Motion

Minutes:

In accordance with Council Procedure Rule 14.6, the Council received an urgent notice of motion as moved by Councillor Jason Zadrozny and seconded by Councillor Ben Bradley.  The motion was accepted by the Chairman as urgent following the recent terrorist attack in Manchester.

 

“This Council would like to recognise the atrocious terror attack that has taken place in Manchester and express its deep condolences and support to the residents of the City, and all those who have been affected by this terrible incident.

 

Terrorists must know that we stand in defiance against their acts against humanity and that British people stand resolute against everything they stand for.

 

They have taken the lives of our residents lightly and we will not forget the horror they have imposed on so many families.  We will not allow their hatred to stop us collectively working towards a more open and tolerant society for our residents.

 

This Council resolves to:

 

a)    Open a book of condolence in each of our offices that can be sent once completed to Manchester City Council.

b)    For the Leaders of the three groups on this Council to write a joint letter to the Leader of Manchester City Council, expressing our sorrow and offering our solidarity.

c)    Make a statement to the residents of Ashfield that this Council has and will remain vigilant.  Also confirming that we are working with partner agencies to ensure threats to the safety of our residents are monitored and risks minimised.”

 

During consideration of the motion, Councillor Butler moved an amendment to the motion to include the Chairman of the Council’s signature on the joint letter to the Leader of Manchester City Council and to also send a copy of the letter to the Mayor of Greater Manchester.  Having been seconded this change was duly agreed by the mover and seconder of the motion.

 

Having been fully debated, the motion was then put to the vote and it was

 

RESOLVED

that the Council agrees to

 

a)    open a book of condolence in each of the Council’s offices that can be sent, once completed, to Manchester City Council;

 

b)    facilitate the writing of a letter to the Leader of Manchester City Council and the Mayor of Greater Manchester, expressing the Council’s sorrow and offering solidarity, having been duly signed by the three Group Leaders and the Chairman of the Council;

 

c)    make a statement to the residents of Ashfield that this Council has and will remain vigilant, also confirming that the Council continues working with partner agencies to ensure threats to the safety of our residents are monitored and risks minimised.