Agenda and minutes

Venue: Council Chamber, Council Offices, Urban Road, Kirkby-in-Ashfield. View directions

Contact: Lynn Cain  Email: l.cain@ashfield-dc.gov.uk

Items
No. Item

C.37

Declarations of Disclosable Pecuniary and Non Disclosable Pecuniary/Other Interests

Minutes:

No declarations of interest were made.

C.38

Minutes pdf icon PDF 270 KB

Minutes:

RESOLVED

that the minutes of the meeting of the Council held on 6th October, 2016, as now submitted, be received and approved.

C.39

Announcements from the Chairman, Leader, Members of the Cabinet and the Head of Paid Service

Minutes:

Chairman

“I have one announcement to make which is the Chairman’s coffee morning which is a week on Friday, the 16th December at the Council offices at 10.00 a.m.”

 

Leader of the Council

“Thank you Chair, in light of this being the last meeting before Christmas, I’d like to wish everybody a very Happy Christmas and a Prosperous New Year.  Thank you.”

 

(During the announcements, Councillor Rachel Madden left the room at 7.03 p.m.)

C.40

Questions from the Public

(None received for this meeting)

Minutes:

There were no questions received from the public.

C.41

Petitions

(None received for this meeting)

Minutes:

No petitions were received for consideration.

C.42

Business remaining from the last ordinary meeting of the Council held on 6th October, 2016 - Notice of Motion

Motion 1

To consider a notice of motion proposed by Councillor Ben Bradley and seconded by Councillor Kevin Rostance, as follows:-

 

‘'As part of Mark Spencer MP’s consultation with local residents in Bestwood Village about the Council’s boundary that runs down the middle of Moor Road, over 85% of residents in the village have expressed a wish for the whole village to fall under one single Council instead of being divided across both Gedling and Ashfield. They feel, and I agree, that this boundary has a negative impact on service and facilities for the residents.

 

The same boundary also has a huge impact in my own Ward, where Gedling’s proposed housing North of Papplewick Lane and at Top Wighay will have a huge impact on Ashfield. In order to make sure residents’ views are properly heard and taken forward, I propose that the Council sets up a cross-party and cross-COUNCIL working group with our colleagues at Gedling Borough to properly discuss potential solutions and outcomes, and to give this suggestion from local residents the proper examination.’’ 

 

Motion 2

The notice of motion proposed by Councillor Jason Zadrozny and seconded by Councillor Tom Hollis, in relation to the Local Plan, has now been withdrawn.

 

 

 

Minutes:

The Council received a notice of motion moved by Councillor Ben Bradley and seconded by Councillor Phil Rostance as follows:-

 

“As part of Mark Spencer MP’s consultation with local residents in Bestwood Village about the Council’s boundary that runs down the middle of Moor Road, over 85% of residents in the village have expressed a wish for the whole village to fall under one single Council instead of being divided across both Gedling and Ashfield. They feel, and I agree, that this boundary has a negative impact on service and facilities for the residents.

 

The same boundary also has a huge impact in my own Ward, where Gedling’s proposed housing North of Papplewick Lane and at Top Wighay will have a huge impact on Ashfield. In order to make sure residents’ views are properly heard and taken forward, I propose that the Council sets up a cross-party and cross-COUNCIL working group with our colleagues at Gedling Borough to properly discuss potential solutions and outcomes, and to give this suggestion from local residents the proper examination.’’

 

Councillor Rachel Bissett moved an amendment to the motion, seconded by Councillor Mike Smith, in the following terms:-

 

“In Bestwood Village the Council’s boundary runs down the middle of Moor Road, a number of residents in the village have expressed a wish for the whole village to fall under one single Council instead of being divided across both Gedling and Ashfield.  They believe that the boundary has a negative impact on service and facilities.  Other Residents in Ashfield, particularly in Hucknall north ward, have raised concerns about the impact of the boundary with Gedling regarding Gedling's proposed housing North of Papplewick Lane and at Top Wighay.

 

It is important that residents’ views are taken seriously therefore: we agree to hold a meeting with Hucknall’s District Councillors and the relevant officers from ADC, with a view to exploring the setting up of a cross-party and cross-COUNCIL, working group with our colleagues at Gedling Borough, as well as Notts County Council, to discuss potential solutions and outcomes to the issue.”

 

The meeting was adjourned at 7.10 p.m. to enable Members to consider the amendment.  The meeting reconvened at 7.12 p.m.

 

Following debate, the amendment was put to the vote and duly carried.

 

Councillor Ben Bradley, seconded by Councillor Phil Rostance, proceeded to move a further amendment to the second paragraph of the substantive motion by replacing the words “with a view to exploring” with “to make the arrangements for”. 

 

Following confirmation from Councillors Rachel Bissett and Mike Smith, as the mover and seconder of the substantive motion, that they agreed to the change of wording, it was put to the vote and

RESOLVED

that the Council agrees to hold a meeting with Hucknall District Councillors and the relevant officers from Ashfield District Council, to make the arrangements for the setting up of a cross-party and cross-council working group with our colleagues at Gedling Borough Council, as well as Nottinghamshire County Council, to discuss potential solutions and outcomes  ...  view the full minutes text for item C.42

C.43

The Future of External Audit - Proposal to opt into Public Sector Audit Appointments pdf icon PDF 113 KB

Additional documents:

Minutes:

Council was requested to agree to opt into the sector-led body, Public Sector Audit Appointments (PSAA), for the provision of external audit services from the 2018/19 financial year. 

 

RESOLVED

that approval be given to opt into the sector-led body, Public Sector Audit Appointments (PSAA), for the future appointment of external auditors.

 

Reason:

In order to secure the best value for money and quality of the external audit provision when the current contract come to an end at 31st March, 2018.

 

C.44

Appointments to Outside Bodies

Body:

Representative:

Term Ending:

 

George and Ada Shepherd and Moss and Plumb’s Charity

 

Term Ending For:

Cllr. Lachlan Morrison

 

one representative

31st December, 2017

Hucknall Relief in Need Charity

 

Term Ending For:

Cllr. Chris Baron

 

one representative

30th November, 2020

 

 

 

 

 

 

Minutes:

Council was requested to consider two appointments to outside bodies.

 

RESOLVED that

a)    Councillor Lachlan Morrison be appointed as the Council’s representative on the George and Ada and Moss and Plumb’s Charity for the term ending 31st December, 2017;

 

b)    Councillor Chris Baron be appointed as the Council’s representative on the Hucknall Relief in Need Charity for the term ending 30th November, 2020.

C.45

Recommendations from the Cabinet and the Council's Committees pdf icon PDF 121 KB

Additional documents:

Minutes:

In accordance with Council Procedure Rule 2(ix), Council considered recommendations from the following:-

 

Minute No. SP.9

Standards and Personnel Appeals Committee – 10th October, 2016

Disclosure and Barring Service Checks for Councillors

 

Councillor Ben Bradley moved an amendment to the motion, seconded by Councillor Glenys Maxwell, to include a requirement for all Councillors to individually pay for their own DBS checks.

 

Following debate, the amendment was put to the vote and duly carried.

 

RESOLVED that

a)    the proposed Policy on Disclosure and Barring Service ‘DBS’ Checks for Councillors and Co-opted Members, as presented to Council, be approved and adopted;

 

b)    it be agreed that all Councillors bear the individual cost of their annual DBS check (undertaken by the Council) and the monies be deducted accordingly from their Member allowance via the Council’s payroll system.

 

(During consideration of this recommendation, Councillors Jackie James, Helen-Ann Smith and Jim Aspinall left the room at 7.46 p.m., 7.55 p.m. and 7.55 p.m. and Councillor Jackie James returned to the meeting at 7.47 p.m.  Councillors Amanda Brown and Tim Brown also left the meeting at 7.54 p.m.)

 

 

Minute No. CA.45

Cabinet – 24th November, 2016

Capital Programme 2016/17 – 2019/20

 

RESOLVED

that the revised Capital Programme 2016/17 to 2019/20, as appended to the Cabinet report, be approved.

 

(During consideration of this recommendation, Councillors Jim Aspinall and Helen-Ann Smith returned to the meeting at 7.56 p.m. and 7.58 p.m.  Councillor Cathy Mason left the meeting at 7.55 p.m. and Councillor Joanne Donnelly entered the meeting at 8.00 p.m.)

 

 

Minute No. CA.46

Cabinet – 24th November, 2016

Update on the Council’s Budgets Post Transfer of

Ashfield Homes Limited (AHL)

 

RESOLVED

that following the transfer of Ashfield Homes Limited back to the Authority and in accordance with Financial Regulations, the budget movements as outlined in the Cabinet report, be approved.

 

 

C.46

Notices of Motion

(None received for this meeting)

Minutes:

No notices of motion were received from Members.

C.47

Questions received in accordance with Council Procedure Rule 13 pdf icon PDF 64 KB

Minutes:

In accordance with Council Procedure Rule 13, the following questions were submitted:-

 

1.  From Councillor Tom Hollis:

 

"Does Leader of the Council recognise the timing of changing the council logo was a mistake?

 

While there are important decisions for this council to make like setting the councils local plan and leisure centre changes, the Labour group has chosen to focus its time at this important moment on changing the logo rather than focusing on the priorities of Ashfield residents.

 

Does the Leader understand why some of her colleagues in this chamber refer to her as 'Nero', fiddling while services burn?"

 

The Leader, Councillor Cheryl Butler, responded as follows:-

 

 “Thank you Chairman.  The fiddle was never my instrument of choice, it was almost always a bit too screechy for me.  I did try the guitar once but I was more proficient at playing the recorder.  I’d got a number of preferred pieces but my favourite was always ‘I did it my way’!

 

There are people from the opposition who should be more aware than most of the need to ensure that accusation should be backed up with strong evidence.  I wonder if Councillor Tom Hollis can actually name any of my colleagues who have uttered the nonsense he alludes to in his final sentence.

 

After scrutinising the question to ensure it wasn’t there just to waste time and showboat, I have concluded that the best answer to the closed question is ‘No’.”

 

In accordance with Council Procedure Rule 13.5, Councillor Hollis was invited to ask a supplementary question as follows:-

 

“Thank you Chair, obviously I’m disappointed that I didn’t get a thorough answer and during a number of Leader’s meetings the Leader had alluded to this not costing anything to the Council.  The Deputy Chief Executive has presented me with evidence that this has actually cost £453.42 as we’ve not only contracted in-house services but also services from the County Council. 

 

Therefore Mr. Chairman, my question to the Leader is why didn’t she tell the truth about these changes and does she agree that wasting any money during a time of fiscal restraint shows complete disregard for the residents of Ashfield?”

 

The Leader again responded as follows:-

 

“Thank you.  I just would like to query how much its cost to have this question answered and looked at……

 

The two logos were designed in-house with support from County Council’s graphic designers as we are unable to afford our own dedicated graphics team; this lack of funding is due to this Government and the previous Tory-Lib Dem Coalition who were supported wholeheartedly by the Ashfield Independents until some of them resigned.  There was also probably a maximum of 30 minutes of meeting time.

 

The cost of this, as already given to you Tom, was £368.76, made up of £250 from the County, £118.76 from our IT officer and zero from our graduate trainee due to his salary being paid for from the ‘graduates into employment’ scheme.  Other current implementation is all electronic, such  ...  view the full minutes text for item C.47

C.48

Questions Received in Accordance with Council Procedure Rule 13.2 – In Relation to Cabinet and Committee Meeting Minutes published since the Last Ordinary Meeting of the Council pdf icon PDF 91 KB

Minutes:

There were no questions submitted by Members.