Agenda and minutes

Venue: Council Chamber, Council Offices, Urban Road, Kirkby-in-Ashfield

Contact: Lynn Cain  Email: l.cain@ashfield.gov.uk

Items
No. Item

C.1

Declarations of Disclosable Pecuniary or Personal Interests and Non Disclosable Pecuniary/Other Interests

Minutes:

There were no declarations of interest made.

C.2

Election of Chairman of the Council

Minutes:

Being duly moved and seconded, nominations were received for Councillors Glenys Maxwell and Mike Smith. Having been put to the vote it was

 

RESOLVED

that Councillor Glenys Maxwell be elected Chairman of the Council until the next Annual Meeting.

 

(During the election of the Chairman, Councillor Lauren Mitchell entered the meeting at 7.05 p.m.)

C.3

Declaration of Acceptance of Office by the Chairman

Minutes:

The newly elected Chairman subscribed the Declaration of Acceptance of Office of Chairman pursuant to the provisions of Section 83 of the Local Government Act 1972 and thanked Members of the Council for her appointment.

 

Councillor Glenys Maxwell took the Chair.

C.4

Vote of thanks to the retiring Chairman and presentation of the Past Chairman's Badge

Minutes:

Thanks were given to Councillor Morrison in the following terms:-

 

Councillor Cheryl Butler

“I’d like to place on record my thanks to Councillor Lachlan Morrison for his past year of being our Council Chairman.  Lachlan has been one of our best Chairs and has chaired our meetings in a fair and reliable manner and his knowledge of Chair procedures was exemplary.

 

I know he’s thoroughly enjoyed his role, out and about across Nottinghamshire representing our District.  I’d also like to thank him and say well done for raising around £1,500 for his chosen charity, the Nottinghamshire Scouts.  Once again Lachlan, thank you for your very successful year.”

 

Councillor Lee Anderson

 

“It’s no secret that me and Councillor Morrison have not got on for quite a while but that aside, you know I have to admit, over the past year he has actually been probably the worst Chairman this Council has ever had…an absolute joke.

 

It’s strictly my opinion but Councillor Morrison has been the worst Chairman this Council has ever had.  I stick by my words, absolutely incompetent.”

 

Councillor Jason Zadrozny

 

“I think I should put on record Chairman, as Leader of the Authority, that this Council has been a difficult place to be the Chairman of and Councillor Morrison has done the chairing of the Council in a way that has been as fair as I think he could be.  We’ve had very difficult differences in politics but he’s been able to put that aside whilst chairing these meetings and I think on behalf of the Administration, there should be this vote of thanks because it’s procedure Madam Chairman.”

 

The Past Chairman’s badge was presented by the Chairman to Councillor Morrison and he took the opportunity to say thank you as follows:-

 

“Thank you Chair.  There is a lot of people that I’d like to thank during this little speech but there’s a few people in particular I’d like to highlight.  Dora and Emmy have supported me throughout my year, under very difficult and challenging circumstances sometimes and they have managed to keep me in line!  I’d also like to thank Lynn and Julie, Rob and Ruth and to everyone that has supported me on behalf of the Council this year.

 

I took this role fully in the knowledge of the obligations and commitments needed to fulfil the role and I have always tried my best to be non-partisan and give both sides of the Chamber a fair hearing.

 

This year I have raised almost £1,500 for Nottinghamshire Scouts, something that I am incredibly proud of for an organisation that gives almost half a million young people skills for life of which almost ten thousand are in Nottinghamshire.

 

There has been highs and lows, telling off the mother-in-law is one of those and I’ll let you decide whether that is a high or a low...and some thought that I could not do it…mainly because I wouldn’t be able to voice my opinion for the following two years!  Alongside Councillor  ...  view the full minutes text for item C.4

C.5

Election of Vice Chairman of the Council

Minutes:

Being duly moved and seconded, nominations were received for Councillors Tony Brewer and Mike Smith. Having been put to the vote it was

 

RESOLVED

that Councillor Tony Brewer be elected Vice-Chairman of the Council until the next Annual Meeting.

C.6

Declaration of Acceptance of Office by the Vice Chairman

Minutes:

Councillor Tony Brewer subscribed the Declaration of Acceptance of Office of Vice-Chairman pursuant to the provisions of Section 83 of the Local Government Act 1972 and thanked Members of the Council for his appointment.

C.7

Minutes pdf icon PDF 315 KB

Minutes:

RESOLVED

that the minutes of the meeting of the Council held on 26th April, 2018, as now submitted, be received and approved.

C.8

Chairman and Head of the Paid Service Announcments

Minutes:

Chairman

 

“As Chairman I have one announcement to make but before doing so I would like to express my sincere thanks and gratitude to Members for placing their faith in me to be the Chairman of the Council for the coming year.

 

To be Chairman once was a fantastic privilege.  To be Chairman of this Authority twice, representing my local towns and the place I call home, is an honour that I will not only cherish but fulfil in a manner that will make this Council proud.

 

As many of you know, just a few years ago I lost my husband and I saw first-hand the amazing work that the John Eastwood Hospice carry out.  Therefore, I am proud to nominate them as my Chairman’s Charity for the coming year.  This is a service that touches so many of us and I hope Members will be able to support my forthcoming fund raising initiatives for the Hospice who as we all know do a truly wonderful job.

 

Now for my formal announcement, I wish to notify Members that I will be resurrecting the State of Ashfield Debates.  Our new Administration is taking crime and disorder extremely seriously therefore I have invited the Police and Crime Commissioner and the Chief Constable to attend our first State Debate on rising crime in Ashfield.  Low level crimes really do affect the quality of our residents’ lives and we will be using this debate to cross examine policing strategy and to inform our own policies going forward.  The debate will take place in late October this year; I wanted to give Members advance notice that I had taken these steps.

 

Just to finish, I have arranged for refreshments in the Committee Room next door at the close of this meeting. There are two exempt items at the end of the agenda that will require the press and public to leave.  I would be more than happy for anyone to go into the Committee Room at that point and I will join you as soon as the meeting is concluded.”

C.9

Composition of the Executive

(Scheme of Delegation to be circulated at the meeting – cream papers)

Minutes:

RESOLVED

that in accordance with Council Procedure Rule 1.1(viii) and (ix), Council notes the composition of the Executive for the coming year, the names of Members appointed to the Cabinet (as outlined below) and the Scheme of Delegation for the Discharge of Executive Functions as advised by the Leader of the Council:-

 

Cabinet Member

 

Portfolio

Executive Responsibility For:

Jason Zadrozny

Leader of the Council

Corporate Services; Strategy and Performance; Electoral Services

Corporate Communications; Forward Planning and Economic Growth

 

Tom Hollis

Deputy Leader of the Council (Inward Focus)

Strategic Leisure; Communities and Health

 

Helen-Ann Smith

Deputy Leader of the Council (Outward Focus)

 

Streets; Parks and Town Centres

Robert Sears-Piccavey

Cabinet Member (Inward)

Strategic Finances; Customer Services and       Revenues and Benefits

 

John Wilmott

Cabinet Member (Outward)

 

Social and Council Housing

Christian Chapman

Cabinet Member (Joint Focus)

Cross-Portfolio Support; Crime Prevention and Community Safety

 

 

Reason:

Failure to report this information would be in breach of the Council’s Constitution.

C.10

Appointment of Committees, Panels and Working Groups

Accordingly, the Council is requested to appoint the following Committees, Panels and Working Groups (including appointment of Chairmen, Vice Chairmen and membership seats):-

 

Overview and Scrutiny Committee

Scrutiny Panel A

Scrutiny Panel B

Planning Committee

Licensing Committee

Audit Committee

Local Joint Consultative Committee

Chief Officers’ Employment Committee

Standards and Personnel Appeals Committee

Charities Committee

Local Plan Steering Group

(Schedule of committee memberships to be circulated at the meeting – green papers)

Minutes:

Council was requested to determine the appointment of Committees, Panels and Working Groups including Chairmen, Vice Chairmen and membership seats for the ensuing year as per the Committee Membership Schedule as circulated.

 

A recommendation was moved and seconded to add Councillor Sam Wilson to the Charities Committee membership to fill the vacancy as stated and all present agreed to this course of action.

 

An amendment to all the Chairmanship nominations for each Committee, as indicated on the Committee Membership Schedule, was moved and seconded with an alternative list being circulated to all present at the meeting.

 

The meeting was adjourned at 7.42 p.m. and reconvened at 7.47 p.m.

 

Having been put to the vote, the amendment duly fell.

 

RESOLVED that

a) in accordance with Council Procedure Rule 1.3 (i) and (iv), the following Committees be appointed for the ensuing year:-

 

Overview and Scrutiny Committee

Scrutiny Panel A

Scrutiny Panel B

Planning Committee

Licensing Committee

Audit Committee

Local Joint Consultative Committee

Chief Officers’ Employment Committee

Standards and Personnel Appeals Committee

Charities Committee

Local Plan Steering Group

 

b) as a result of (a) above, the following appointments for Chairmen, Vice Chairmen and membership seats be approved:-

 

Scrutiny Panel A (7)

(3 Labour, 2 Ashfield Independents, 1 Conservative,

1 Non Aligned Independent)

 

Tony Brewer

Don Davis

Joanne Donnelly (Vice Chairman)

Rachel Madden (Chairman)

Lachlan Morrison

Nicolle Ndiweni

Phil Rostance

 

Scrutiny Panel B (7)

(3 Labour, 3 Ashfield Independents, 1 Conservative)

 

Don Davis

Helen Hollis (Chairman)

Cathy Mason

Glenys Maxwell

Lauren Mitchell

Mick Murphy (Vice Chairman)

Christine Quinn-Wilcox

 

Overview and Scrutiny Committee (7)

(3 Labour, 2 Ashfield Independents, 1 Conservative,

1 Non Aligned Independent)

 

Lee Anderson (Chairman)

Amanda Brown

Jackie James

John Knight

Glenys Maxwell

Lachlan Morrison

Christine Quinn-Wilcox

 

Planning Committee (11)

(4 Labour, 4 Ashfield Independents, 2 Conservative,

1 Non Aligned Independent)

 

Chris Baron (Chairman)

Cheryl Butler

David Griffiths

Tom Hollis

Rachel Madden

Keir Morrison

Phil Rostance (Vice Chairman)

Helen-Ann Smith

Mike Smith

Sam Wilson

Jason Zadrozny

 

Licensing Committee (11)  

(4 Labour, 3 Ashfield Independents, 2 Conservative,

2 Non Aligned Independent)

 

Lee Anderson

Tony Brewer

Steve Carroll

David Griffiths

John Knight

Rachel Madden

Cathy Mason

Mick Murphy

Mike Smith

John Wilmott

Sam Wilson (Chairman)

 

Audit Committee (7)

(3 Labour, 2 Ashfield Independents, 1 Conservative,

1 Non Aligned Independent)

 

Rachel Bissett

Tony Brewer

Steve Carroll

Jackie James

Rachel Madden

Paul Roberts

Kevin Rostance (Chairman)

 

Charities Committee (7)

(3 Labour, 2 Ashfield Independents, 1 Conservative,

1 Non Aligned Independent)

 

Rachel Bissett

Tony Brewer (Chairman)

David Griffiths

Paul Roberts

Phil Rostance

Jason Zadrozny

Sam Wilson

 

Chief Officers’ Employment Committee (7)

(3 Labour, 2 Ashfield Independents, 1 Conservative,

1 Non Aligned Independent)

 

Chris Baron

Tim Brown

Cheryl Butler

Don Davis

Nicolle Ndiweni

Robert Sears-Piccavey (Vice Chairman)

Jason Zadrozny (Chairman)

 

Standards and Personnel Appeals Committee (7)

(3 Labour, 2 Ashfield Independents, 1 Conservative,

1 Non Aligned Independent)

 

Cheryl Butler

Cathy Mason

Lauren Mitchell

Christine Quinn-Wilcox (Chairman)

Phil Rostance

Helen-Ann Smith

Vacancy

 

Local Plan Steering Group (11)

(4 Labour, 4 Ashfield Independents, 1 Conservative,

2 Non Aligned Independent)

 

Chris  ...  view the full minutes text for item C.10

C.11

Calendar of Council and Committee Meetings 2018/19 pdf icon PDF 211 KB

Minutes:

Council was requested to approve the Schedule of Council and Committee Meetings for 2018/19.

 

An amendment was moved and seconded for all meetings to continue with a 6.30 p.m. start time apart from Council starting at 7.00 p.m. and Local Joint Consultative Committee starting at 4.30 p.m.

 

Having been put to the vote, the amendment duly fell.

 

RESOLVED

that in accordance with Council Procedure Rule 1.1(x), the Schedule of Council and Committee meetings for 2018/19, as circulated at the meeting, be approved.

 

Reason:

To ensure the Council has an agreed programme of meetings for 2018/19 to enable the Council’s decision making structure to operate effectively.

 

(During consideration of this item, Councillors Rachel Madden, Robert Sears-Piccavey, Helen-Ann Smith and Don Davis left the room at 8.12 p.m., 8.13 p.m., 8.15 p.m. and 8.16 p.m. and returned to the meeting at 8.14 p.m., 8.15 p.m., 8.17 p.m. and 8.17 p.m. respectively.)

C.12

Annual Constitution Review pdf icon PDF 194 KB

Minutes:

Council was requested to consider and approve the proposed changes to the Council’s Constitution and the Reserves Policy which provides supporting information to the Financial Regulations update within the Constitution.

 

RESOLVED that

a)    the proposed changes to the Council’s Constitution, as outlined in the report, be received and approved;

 

b)    the Reserves Policy providing supporting information to the Financial Regulations update within the Constitution, as presented, be approved.

 

Reason:

To ensure that the Council’s Constitution remains up to date and fit for purpose.

C.13

Revision to Capital Programme pdf icon PDF 166 KB

Minutes:

Council was requested to consider two new additions to the Capital Programme covering the period 2017/18 to 2021/22.

 

RESOLVED that

a)    commercial investment be increased within the Capital Programme by £9.9m for 2018/19 bringing the total value of investment to £25m;

 

b)    the intention to build a new Leisure Centre within Kirkby-in-Ashfield subject to an appropriate Business Case at indicative (subject to further revision during RIBA Stage 3) with a net cost of £6m be added to the Capital Programme (the value assumes that land purchase will be necessary);

 

c)    where land purchase is necessary, delegated authority be granted to the Leader of the Council, in consultation with the Chief Executive and subject to appropriate due diligence from the Monitoring Officer, Corporate Finance Manager and the Estates Manager, to agree the purchase of a site for leisure centre development.

 

Reason:

To allow further commercial investment with the objective to provide a favourable return and contribute to the Council’s General Fund Budget and to enable progression of the Leisure Centre development, including where land acquisition is required.  

 

(During consideration of this item, Councillor Christian Chapman left the room at 8.34 p.m. and returned to the meeting at 8.36 p.m.)

C.14

Appointments to Outside Bodies pdf icon PDF 185 KB

(Schedule of appointments to outside bodies to be circulated at the meeting – pink papers)

Minutes:

Council was requested to nominate/appoint representatives to the bodies listed in the schedule appended to the agenda.

 

A recommendation was moved and seconded to make the following changes to the Appointment to Outside Bodies Schedule as outlined below and all present agreed to this course of action:-

 

1.     Nottinghamshire Building Preservation Trust – Cllr. Sam Wilson to be replaced by Cllr. Paul Roberts;

 

2.     Our Centre – Mrs. Melanie Darrington to be replaced by Cllr. John Knight.

 

(At this point in the proceedings and in accordance with Council Procedure Rule 23.1 (Conclusion of Proceedings) a motion was moved and seconded to extend the conclusion of the meeting to 9.30 p.m. The motion was put to the vote and duly carried.)

 

RESOLVED

that the following representatives be appointed to the under-mentioned bodies:-

 

Body

Representatives

New Term Ending

 

Ageing Well Network

 

Cllr. Helen Hollis

31st May, 2019

Ashfield Citizens’ Advice Bureau Management Committee

 

Cllr. Christine Quinn-Wilcox

31st May, 2020

Ashfield Community Safety Partnership Joint Strategic Group

 

Cllr. Christian Chapman

Cllr. Jason Zadrozny

31st May, 2019

Ashfield Homes Board

 

 

 

Cllr. Chris Baron

Cllr. Tony Brewer

Cllr. Rachel Madden

Cllr. Glenys Maxwell

 

31st May, 2019

Association for Public Service Excellence

 

Cllr. Jason Zadrozny

31st May, 2019

Beauvale Charity – Hucknall

 

Cllr. Chris Baron

30th June, 2019

Byron Charity – Hucknall

 

 

 

Cllr. Chris Baron

Cllr. Mick Murphy

Cllr. Phil Rostance

Cllr. Kevin Rostance

Cllr. John Wilmott

Mr. James Blagden

Mr. Trevor Locke

 

31st March, 2021

Cahn Memorial Homes – Hucknall

 

Cllr. Chris Baron

31st December, 2021

 

Campaign to Protect Rural England (CPRE) (Nottinghamshire Branch)

 

Cllr. Sam Wilson

31st May, 2019

D2N2 Local Enterprise Partnership Board

 

Cllr. Jason Zadrozny

31st May, 2019

East Midlands Councils

 

 

Cllr. Tom Hollis

Cllr. Jason Zadrozny

31st May, 2019

Economic Prosperity Committee

 

Cllr. Tom Hollis

Cllr. Jason Zadrozny

31st May, 2019

Greater Nottingham Joint Planning Advisory Board

 

Cllr. Jason Zadrozny

31st May, 2019

 

Greenwood Community Forest Steering Group

 

Cllr. Chris Baron

31st May, 2019

 

Groundwork Cresswell, Ashfield & Mansfield  

 

Cllr. Chris Baron

31st May, 2019

Health and Wellbeing Board (County Council)

 

Cllr. Tom Hollis

31st May, 2019

Historic England

 

Cllr. Jason Zadrozny

31st May, 2019

Hucknall & District Voluntary Partnership (Under One Roof Project)

 

Cllr. Kevin Rostance

31st May, 2019

 

Hucknall Partnership Group

 

 

Cllr. Chris Baron

Cllr. Kevin Rostance

Cllr. John Wilmott

 

31st May, 2019

Hucknall Relief in Need Charity

 

Cllr. Chris Baron

Mr. James Blagden

30th November 2020

 

The Industrial Communities Alliance

 

Cllr. Lee Anderson

Cllr. Mike Smith

31st May, 2019

LGA District Council’s Network

 

Cllr. Jason Zadrozny

31st May, 2019

Mansfield & Ashfield Economic Development Partnership (MAEDP)

 

Cllr. Helen-Ann Smith

Cllr. Jason Zadrozny

31st May, 2019

Mansfield & District Crematorium Joint Committee

 

 

Cllr. Tom Hollis

Cllr. Robert Sears-Piccavey (Committee Chairman)

Cllr. Helen-Ann Smith

31st May, 2019

Memorandum of Understanding between Ashfield District Council, Mansfield District Council, Newark and Sherwood District Council and Nottingham County Council Sponsor’s Board

 

Cllr. Jason Zadrozny

31st May, 2019

NET Partnership Group

 

Mr. Matthew Relf

31st May,  ...  view the full minutes text for item C.14

C.15

Recommendations from the Cabinet and the Council's Committees pdf icon PDF 125 KB

Additional documents:

Minutes:

Council considered the following recommendations from the Standards and Personnel Appeals Committee and the Chief Officers’ Employment Committee:-

 

Minute No. SP.12

Standards and Personnel Appeals Committee - 28th March, 2018

Annual Ethical Governance Review

 

RESOLVED that

a)    approval be given to seek two Parish Council representatives as Co-opted Members (one from each Parish Council: Annesley & Felley and Selston) to the Standards and Personnel Appeals Committee;

 

b)    Hazel Salisbury and Neil Stent be retained as Independent Persons for a further two years and continue to be paid a retainer of £1,000 per annum each with the costs being shared with Mansfield District Council in the proportions originally agreed in 2012/2013.

 

Minute No. SP.16

Standards and Personnel Appeals Committee - 28th March, 2018

Update on the Review of the Members’ Code of Conduct Complaints Process and Social Media Policy

 

RESOLVED

that the updated Members’ Code of Conduct Complaints Process and the Members’ Social Media Policy, as drafted by the Monitoring Officer in line with suggested amendments and additional comments made at the Standards and Personnel Appeals Committee meeting, as presented, be approved.

 

Minute No. OC.25

Chief Officers’ Employment Committee - 18th April, 2018

Recruitment of Corporate Finance Manager (and Section 151 Officer)

 

RESOLVED

that as part of the interim arrangements, Peter Hudson the Council’s Chief Accountant be appointed as Interim Corporate Finance Manager (and Section 151 Officer).

 

To conclude this item, Councillors Jason Zadrozny, Robert Sears-Piccavey, Jackie James and Cheryl Butler took the opportunity to offer a vote of thanks to the Council’s current Corporate Finance Manager (and Section 151 Officer), Sharon Lynch, who was due to leave the Authority at the end of June 2018.  Sharon’s work ethic and commitment to the Council had been exemplary and she would be missed by her colleagues.  Good wishes for her future endeavours were proffered.

 

(During consideration of the recommendations, Councillors Cathy Mason, Chris Baron and Helen Hollis left the room at 8.54 p.m., 8.54 p.m. and 9.00 p.m. and returned to the meeting at 8.55 p.m., 8.57 p.m. and 9.01 p.m. respectively.  Councillor Joanne Donnelly also left the meeting at 9.00 p.m.)

C.16

Section 100A Local Government Act, 1972; Exclusion of Press and Public

“That in accordance with the provisions of Section 100A of the Local Government Act 1972, the press and public be now excluded from the meeting during the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, in respect of which the Proper Officer considers the public interest in maintaining the exemption outweighs the public interest in disclosing the information.”

 

Minutes:

RESOLVED

that in accordance with the provisions of Section 100A of the Local Government Act 1972, the press and public be now excluded from the meeting during the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, in respect of which the Proper Officer considers the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

C.17

Recommendations from the Cabinet and the Council's Committees; (Exempt by virtue of Paragraph 3)

Minutes:

Council considered the following exempt recommendations from Cabinet:-

 

Minute No. CA.58

Cabinet – 19th February, 2018

Proposed Sale of Broomhill Cemetery Lodge

 

RESOLVED

that in accordance with Article 4 (4.01(c)) of the Constitution, approval be given for an application to the Secretary of State for consent to dispose of Broomhill

Cemetery Lodge under Section 32 of the Housing Act 1985.

 

Minute No. CA.59

Cabinet – 19th February, 2018

Proposed Sale of Lawn House

 

RESOLVED

that in accordance with Article 4 (4.01(c)) of the Constitution, approval be given for an application to the Secretary of State for consent to dispose of Lawn House under Section 32 of the Housing Act 1985.

 

(During consideration of the recommendations, Councillor Tom Hollis left the room at 9.17 p.m. and returned to the meeting at 9.19 p.m.)