Agenda and minutes

Venue: Council Chamber, Council Offices, Urban Road, Kirkby-in-Ashfield

Contact: Lynn Cain  Email: l.cain@ashfield.gov.uk

Items
No. Item

C.18

Declarations of Disclosable Pecuniary or Personal Interests and Non Disclosable Pecuniary/Other Interests

Minutes:

Councillors Cheryl Butler, Don Davis, Jackie James and Paul Roberts declared a Non Disclosable Pecuniary/Other Interest in relation to agenda item 11 (Notices of Motion – Motion 1).  They stated that their interests arose from being responsible dog owners.

 

The Council’s Interim Corporate Finance Manager (and Section 151 Officer) declared an interest in agenda item 8 (Recommendation from Chief Officers’ Employment Committee – 8th June, 2018).

C.19

Minutes pdf icon PDF 315 KB

Additional documents:

Minutes:

RESOLVED

that the minutes of the meetings of the Council held on 26th April and 24th May, 2018, as now submitted, be received and approved.

 

(Following consideration of this item and in accordance with Council Procedure Rule 4.1, it was moved and seconded to vary the order of business on the Council agenda by moving agenda items 9 and 10 to the end of the agenda.  Following an adjournment from 7.08 p.m. until 7.13 p.m. and having been put to the vote, the motion duly fell.)

C.20

Announcements from the Chairman, Leader, Members of the Cabinet and the Head of Paid Service

Minutes:

Chairman of the Council

 

“Firstly I have two announcements.

 

After 34 years of service to Ashfield District Council, Julie Robinson is leaving the Council sadly.  To mark the fact this is the last Council Meeting before Julie leaves, I would like to ask if anyone wishes to say anything to mark the many years of service Julie has given us, and I for one will be very sad to lose her because she has been a rock for many, many things.”

 

Cllr. Rachel Madden

 

“It is with great sadness that I stand to address the Committee with my colleagues tonight.  My first meeting with Julie alongside Colin and Lynn was at the Count back in 1999 when we voted to send somebody in to fight against the toxic landfill that was coming on the doorsteps of Kirkby and Sutton.

 

Those three people made me welcome, explained everything in words that I could understand and had nothing to do with politics apart from putting a cross in a box every now and then.  They have, through the years been my support.  Julie has been extremely kind over the years with personal, psychological support.  Lynn as well.  Needless to say, I said to Julie yesterday, I’m not speaking to you ever again, but that’ll last about five seconds, because the three of them were friends as well as officers of this Authority.

 

Thank you very, very, very much Julie.  You will be sadly missed.  You’re an excellent asset to this Authority.  Lynn has got a hell of a job on her hands to fill your boots as well, but I’m sure we will help Lynn as well.

 

All the very, very best to you in your new job.  I think you’re going to enjoy it.  Whether ‘we’ will is another matter, but all the very, very best, and my heartfelt thanks for all the years you’ve helped me.  Thank you.”

 

Cllr. Christian Chapman

 

“Obviously I’ve been a Councillor for a short amount of time.  I haven’t known Julie that long, but without her I don’t think you know, I could have done the work without her.  Particularly over the last 12 weeks, she has been able to organise what I need to do and answer any questions I’ve had.  This Council is going to sadly miss you.  I wish you all the best for the future and maybe one day you’ll come back to us.  Thank you Julie.”

 

Cllr. Helen-Ann Smith

 

Thank you Madam Chairman.  I’d like to echo what my colleagues have said.  When I was first elected in 2007, Julie and Lynn were a fantastic help to me, and Colin.  I wouldn’t be where I am today without their help and support.  Not only on a professional level but on a personal level as well.  Julie, I wish you all the best for the future.  I’ve told you this.  I’ve told you I’m not speaking to you, but you know that that’s not true because I’ve spoken to you since!  ...  view the full minutes text for item C.20

C.21

Questions from the Public

From County Councillor Samantha Deakin, Sutton in Ashfield:

 

To Councillor Jason Zadrozny:

 

“The central and new cross area of Sutton-in-Ashfield has been plagued with anti social behaviour, crime and public drug taking. The leader of the council has made public statements about these issues, can he now please give us a comprehensive update on what actual actions he has taken to solve these problems?”

 

From Matthew Relf on behalf of the Sutton Junction Residents’ Association, Sutton in Ashfield: 

 

To Councillor Jason Zadrozny:

 

"Could the leader of the council please let us know now he is in power what he is doing to block the completely unsound Local Plan that Labour put in place?”

Minutes:

In accordance with Council Procedure Rule 11, the following questions had been submitted:-

 

Question 1

From County Councillor Samantha Deakin:

 

To Councillor Jason Zadrozny:

 

“The Central and New Cross area of Sutton-in-Ashfield has been

plagued with anti-social behaviour, crime and public drug taking. The

Leader of the Council has made public statements about these issues,

can he now please give us a comprehensive update on what actual

actions he has taken to solve these problems?”

 

(At this point in the proceedings and in accordance with Council Procedure Rule 23.1, it was moved and seconded that the conclusion of business be extended to 9.30 p.m.  Having been put to the vote it was duly carried.)

 

The Leader of the Council, Councillor Jason Zadrozny, responded to the question as follows:-

 

“Can I thank Councillor Deakin for the notice of her question, I know first hand from working with you in your division just how seriously you take this issue and how tenaciously your work to help your residents and improve their quality of life.

 

Getting to grips with crime and anti-social behaviour is one of the biggest challenges that we face.  I would like to thank both yourself and Sutton resident David Hennigan for your sterling work to raise these issues with Nottinghamshire Police and myself.

 

I know that residents in Central Sutton and New Cross have been let down badly by their current District Councillors.  Their abdication of duty has left residents without a voice.  Luckily, you and the Ashfield Independents have stepped into the breach.

 

Now, as we know, crime and anti-social behaviour has been an issue for as long as I can remember in places like Central Sutton and New Cross.  What we are seeing now is an escalation that is causing untold problems for local residents.

 

Just over a month ago, I know that you attended a meeting of the New Cross Community Group at the New Cross Community Church with Councillor Helen-Ann Smith and David Hennigan.  At the packed public meeting, residents of Welbeck Street and the surrounding area complained of living in a ‘war-zone’ and ‘no-go area’.  Grown men were almost in tears as they spoke of a gauntlet of threats from youths running rampage in their community. 

 

Anti-social behaviour of any kind is not acceptable and I have recently witnessed this for myself in Sutton town centre.  The next day, I had an emergency meeting with yourself and David Hennigan to discuss how to support residents and get to grips with this problem.  We visited Welbeck Street later that afternoon to visit residents to reassure them.  What we witnessed was shocking.

 

Young people, residents at a hostel run by the charity Framework were chasing each other with carving knives.  Drugs were being openly sold on the streets and the atmosphere was toxic.  Residents were in lock down.

 

Part of the job of a Councillor Madam Chairman, is to highlight issues whilst demanding action.  We recorded a brief video at the scene, despite threats from local  ...  view the full minutes text for item C.21

C.22

Petitions

(None received for this meeting)

Minutes:

No petitions were received for consideration.

C.23

Public Spaces Protection Order (PSPO) pdf icon PDF 233 KB

Additional documents:

Minutes:

Council approval was sought to extend and vary the existing Public Spaces Protection Order (PSPO) relating to dog fouling, dog control, alcohol related street drinking, urinating in public places or to be able to move people on as per the variation proposed.

 

This PSPO came into effect on 1st October, 2015 and without formal extension will expire on 30th September, 2018.

 

RESOLVED

that approval be given to the extension and variation of the existing Public Spaces Protection Order, as set out in the drafted Order following the period of consultation, to commence from 1st October, 2018.

 

Reasons:

1.    In line with Section 60, Anti-Social Behaviour, Crime and Policing Act 2014, a PSPO may not have effect for a period of more than 3 years unless extended. The existing PSPO, enacted 1st October, 2015, relating to a number of dog-related issues, alcohol and urinating will expire on 30th September, 2018 unless the PSPO is formally extended following due process. Evidence has been gathered to support the continued need for the order and public consultation largely supports the Order.

 

2.    Extending the PSPO ensures that the Council and Police can take suitable action including issuing Fixed Penalty Notices for these types of issues.

C.24

Aldermen and Alderwomen Policy pdf icon PDF 105 KB

Additional documents:

Minutes:

Council was requested to consider the introduction of a policy to appoint Honorary Aldermen and Alderwomen.

 

RESOLVED

that it be agreed not to adopt or introduce the Policy for the appointment of Honorary Aldermen and Alderwomen, as attached to the report, at this present time.

 

Reason:

Notwithstanding that the appointment of Honorary Aldermen/Alderwomen is a means of giving recognition to former Councillors of Ashfield District Council who in the opinion of the Council have rendered eminent service to the Council and the District, the costs associated with the initiative be deemed to be too excessive at this current time.

C.25

Recommendations from the Cabinet and the Council's Committees pdf icon PDF 81 KB

Additional documents:

Minutes:

In accordance with the Council Procedure Rule 2(ix), Council considered the following recommendations:-

 

Minute No. CO.4

Chief Officers’ Employment Committee – 8th June, 2018

Interviews for the post of Corporate Finance Manager (and Section 151 Officer)

 

(During consideration of this recommendation, the Council’s Interim Finance Manager (and Section 151 Officer) left the room whilst discussion and voting took place.)

 

RESOLVED

that Peter Hudson be appointed to the post of Corporate Finance Manager (and Section 151 Officer).

 

Minute No. CA.5

Cabinet – 14th June, 2018

General Fund, HRA and Capital Out-turn 2017/18

 

RESOLVED that

a)        the allocation of up to a maximum of £443k of earmarked funding, initially from the Revenue Technology Investment Reserve to fund the Finance System upgrade and the replacement Income System (year 1 costs), be approved;

 

b)        the use of £172k of the £342k 2017/18 General Fund underspend, to meet additional service review costs in 2018/19, be approved.

 

Minute No. CC.4

Charities Committee – 16th July, 2018

Sutton in Ashfield Recreation Grounds 2006 Charitable Trust

 

The item was withdrawn from the agenda to be resubmitted to the next available meeting.

C.26

Section 100A Local Government Act, 1972; Exclusion of the Press and Public

A Member of the Council is asked to move:-

 

"That in accordance with the provisions of Section 100A of the Local Government Act, 1972, the press and public be now excluded from the meeting during the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part I of Schedule 12A, of the Act and in respect of which the Proper Officer considers that the public interest in maintaining the exemption outweighs the public interest in disclosing the information".

 

 

Minutes:

RESOLVED

that in accordance with the provisions of Section 100A of the Local Government Act 1972, the press and public be now excluded from the meeting during the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, in respect of which the Proper Officer considers the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

C.27

Recommendations from the Cabinet and the Council's Committees; (Exempt by virtue of Paragraph 3)

Minutes:

In accordance with Council Procedure Rule 2(ix) Council considered the following recommendations:-

 

Minute No. CA.12

Cabinet – 14th June, 2018

Corporate Finance System – Upgrade

 

RESOLVED

that in accordance with Financial Regulations the allocation of funding to progress the upgrade of the Corporate Finance System, on the terms as detailed in the report, be approved.

 

Minute No. CA.13  

Cabinet 14th June, 2018

Corporate Finance System – Upgrade

 

RESOLVED

that the funding for upfront implementation costs, annual maintenance costs and support to award a contract to the successful Tenderer for the Payment and Income Management System, on the terms as detailed in the report, be approved.

 

 

C.28

Notices of Motion

Motion 1

To consider a notice of motion proposed by Councillor Lee Anderson and seconded by Councillor Kevin Rostance, as follows:-

 

“All dogs to be banned from council owned football and sports pitches and be subject to a PSPO. To be trialled originally in Huthwaite.”

 

Motion 2

To consider a notice of motion proposed by Councillor Christian Chapman and seconded by Councillor Jason Zadrozny, as follows:-

 

“This Council is committed to regenerating our Town Centres.  This Council recognises the problems caused by crime and anti-social social behaviour and its effect on trade.

 

This Council notes the decisive action taken after complaints about serious anti-social behaviour in the centre of Sutton, congratulates Ashfield District Council on its multi-agency approach to tackle the issues raised and welcomes the difference that our action has made to resident’s lives.

 

This Council further notes the adverse effect that drug taking is having on our Town Centres with a rise in the use of dangerous drugs like ‘Black Mamba’ or ‘Spice’ with parts of our District resembling horror films.

 

This Council acknowledges that the main way we can call for extra police resources via Nottinghamshire Police is through the Police and Crime Panel.  This Council regrets that the former Labour Leader of this Council failed to attend a single meeting for 8 months.

 

This Council resolves to:

 

1)    Write to the Home Secretary backing the call for drugs like ‘Black Mamba’ or ‘Spice’ to be reclassified as Class A drugs to give the Police more power to act.

2)    To fully co-operate with the ‘Black Mamba / Spice Summit’ that the leader of Ashfield District Council called for at a recent meeting of Nottinghamshire County Council.

3)    To write to Police and Crime Commissioner Paddy Tipping calling for more police resources across the Ashfield District.”

 

Motion 3

To consider a notice of motion proposed by Councillor Helen-Ann Smith and seconded by Councillor John Wilmott, as follows:-

 

“This Council notes that the previous Labour administration spent £3million shrinking our bins in a failed attempt to increase recycling and that under Labour, fly-tipping went up by 39% across the Ashfield District.

 

This Council acknowledges that fly-tipping and the state of our streets is one of the biggest concerns that Councillors hear on the doorstep and that urgent action was needed to tackle the problem.

 

This Council welcomes the ‘Big Ashfield Spring Clean’ where 82,500kg of waste was collected over 3 weeks in Hucknall, Kirkby, Sutton and The Rurals – the most amount of rubbish collected since Ashfield District Council was created in 1974.

This Council further notes:

 

(1)          60,900kg of rubbish was collected in static skips.

(2)          8,700kg of rubbish was collected in flying skips.

(3)          12,900kg of rubbish was collected in side waste.

(4)          160 fridges freezers were removed.

(5)          867 items of bulky waste were collected.

(6)          That 99.66% of all rubbish was recycled.

 

Across the District:

 

(1)          In Sutton, 33,500kg of rubbish was collected.

(2)          In Kirkby and The Rurals, 28,500kg was collected.

(3)          In  ...  view the full agenda text for item C.28

Minutes:

Due to the lateness of hour and in accordance with Council Procedure Rule 23.1, the notices of motion stand adjourned to be considered at the next available meeting of the Council.

C.29

Questions received from Members in accordance with Council Procedure Rule 13

Minutes:

In accordance with Council Procedure Rule 13.3 and the fact that there was insufficient time for any questions to be asked, all responses would be duly provided to Members in writing.