Agenda and minutes

Venue: Council Chamber, Council Offices, Urban Road, Kirkby-in-Ashfield

Contact: Lynn Cain  Email: l.cain@ashfield.gov.uk

Items
No. Item

C.56

Declarations of Disclosable Pecuniary or Personal Interests and Non Disclosable Pecuniary/Other Interests

Minutes:

No declarations of interest were made.

C.57

Minutes pdf icon PDF 71 KB

Additional documents:

Minutes:

RESOLVED

that the minutes of the meetings of the Council held on 26 September and 24 October 2019, as now submitted, be received and approved.

C.58

Announcements from the Chairman, Leader, Members of the Cabinet and the Head of Paid Service

Minutes:

No announcements were made.

C.59

Questions from the Public

From Peter Housley, Commodore Sutton-in-Ashfield Sailing Club

 

To the Portfolio Holder for Place, Planning and Regeneration:

 

“What are the long term plans for the site currently occupied by Sutton-in-Ashfield Sailing Club at Kings Mill reservoir?”

Minutes:

 

In accordance with Council Procedure Rule 11, the following question had been submitted by Mr. Peter Housley, Commodore Sutton in Ashfield Sailing Club.

 

To the Portfolio Holder for Place, Planning and Regeneration:

 

“What are the long term plans for the site currently occupied by Sutton-in-Ashfield Sailing Club at Kings Mill reservoir?”

 

The Portfolio Holder for Place, Planning and Regeneration, Councillor Matthew Relf, responded to the question as follows:-

 

“Thank you, Chair.  We are working on changing the layout of the current area occupied by the Sailing Club, and adjoining areas to increase access for existing and new visitors to the reservoir.  There are no long term plans for the site currently occupied by Sutton-in-Ashfield Sailing Club.  Ashfield District Council continues to explore opportunities to improve the reservoir and consider new provision across the whole site, which encourages active lifestyles for the residents of Ashfield.  This includes a commitment to working with our stakeholders to achieve further improvements.  Thank you.”

 

The Chairman then gave Mr. Housley the opportunity to ask a supplementary question and he responded as follows:-

 

“Thank you.  Can you clarify that the Sailing Club is a not for profit organisation and run by volunteers for the benefit of its members, visitors and the wider community?”

The Portfolio Holder for Place, Planning and Regeneration, Councillor Matthew Relf, responded to the supplementary question as follows:-

 

“I can confirm that that is what you’ve described it to us as.  As I’m not a member of it and am not involved in the operation of it, I can’t personally confirm that, but that is what you have described to us as the mode of operation.”

C.60

Petitions

(None received for this meeting)

Minutes:

No petitions were submitted for consideration.

C.61

Changes to Committee Memberships

Minutes:

Council were requested to note the changes to Cabinet, as advised by the Leader, and approve the changes to committee memberships as circulated.

 

RESOLVED that

a)    the advised changes to the Cabinet’s composition, as presented, be received and noted;

 

b)    the proposed changes to committee memberships and appointments to Chairman and Vice Chairman seats, as circulated, be approved as follows:-

 

Overview and Scrutiny Committee (7)

(6 Ashfield Independents, 1 Conservative)

 

Jim Blagden

Ciaran Brown (Vice Chairman)

Andrew Harding (Chairman)

David Hennigan

Phil Rostance

David Walters

Caroline Wilkinson

 

Scrutiny Panel A (7)

(6 Ashfield Independents, 1 Labour)

 

Ciaran Brown

Melanie Darrington (Chairman)

Trevor Locke

Lauren Mitchell

Warren Nuttall

John Smallridge (Vice Chairman)

David Walters

 

Scrutiny Panel B (7)

(6 Ashfield Independents, 1 Conservative)

 

Jim Blagden

Anthony Brewer

Christian Chapman (Chairman)

Dale Grounds

David Hennigan (Vice Chairman)

Phil Rostance

David Walters

 

Planning Committee (11)

(9 Ashfield Independents, 1 Conservative, 1 Labour)

 

Chris Baron

Ciaran Brown

Samantha Deakin

Dale Grounds (Vice Chairman)

Tom Hollis

Rachel Madden

Sarah Madigan (Chairman)

Lauren Mitchell

Helen Ann-Smith

Daniel Williamson

Jason Zadrozny

 

Licensing Committee (11)  

(10 Ashfield Independents, 1 Labour)

 

Keir Barsby

Jim Blagden

Anthony Brewer

Ciaran Brown

Arnie Hankin

Trevor Locke

Rachel Madden

Lauren Mitchell

Warren Nuttall (Chairman)

Caroline Wilkinson

John Wilmott

 

Audit Committee (7)

(6 Ashfield Independents, 1 Conservative)

 

John Baird

Jim Blagden

Christian Chapman

Arnie Hankin

Kevin Rostance

Dave Shaw (Chairman)

David Walters

 

Charities Committee (7)

(6 Ashfield Independents, 1 Labour)

 

Jim Blagden

Anthony Brewer

Sarah Jayne Madigan

Lauren Mitchell

John Smallridge

David Walters

Caroline Wilkinson (Chairman)

 

Chief Officers’ Employment Committee (7)

(6 Ashfield Independents, 1 Conservative)

 

Chris Baron

Tom Hollis

Dave Shaw

John Smallridge

Helen-Ann Smith

Daniel Williamson

Jason Zadrozny (Chairman)

 

Standards and Personnel Appeals Committee (7)

(6 Ashfield Independents, 1 Conservative)

 

Jim Blagden

Christian Chapman

Warren Nuttall

Phil Rostance

Helen Ann-Smith

David Walters

Lee Waters (Chairman)

 

Local Plan Working Group (11)

(9 Ashfield Independents, 1 Conservative, 1 Labour)

 

Keir Barsby

Samantha Deakin

Tom Hollis

Rachel Madden (Chairman)

David Martin

Lauren Mitchell

Matthew Relf

Kevin Rostance

Helen-Ann Smith

Daniel Williamson

Jason Zadrozny

 

Local Joint Consultative Committee (7)

(Not subject to political balance rules)

 

Samantha Deakin

Tom Hollis

David Martin

Matthew Relf

Helen-Ann Smith

Daniel Williamson

Jason Zadrozny

 

 

C.62

Report on Urgent Key Decision

Minutes:

The Leader of the Council advised as follows:-

 

“In accordance with Rule 17.2 of the Access to Information Procedure Rules it

is necessary for me to inform the Council when an executive decision has

been taken pursuant to Rule 16 (Special Urgency Provisions.)

 

I can confirm to the Council that one such decision has been taken by me

as a matter of urgency recently.

 

The decision related to the acquisition of a commercial investment property.

The decision was key and contained exempt information but the full 28 days’

notice could not be given due to the need to proceed with the transaction

without delay.

 

The Rule 16 Notice and the non-exempt elements of the decision have now

been published.”

C.63

Pay Policy Statement 2020/21 pdf icon PDF 115 KB

Additional documents:

Minutes:

Council was requested to approve and adopt the Pay Policy Statement for 2020/21.

 

RESOLVED

that the Council’s Pay Policy Statement for 2020/21, as presented, be received and approved.

 

C.64

Petition Scheme Review pdf icon PDF 192 KB

Additional documents:

Minutes:

Members were requested to consider and approve the revised Petition scheme as presented.

 

RESOLVED

that the revised Petition Scheme, as appended to the report, be received and approved.

C.65

Adoption of the International Holocaust Remembrance Alliance Definition of Antisemitism pdf icon PDF 189 KB

Minutes:

Council was requested to consider the adoption of the International Holocaust Remembrance Alliance (IHRA) working definition of Antisemitism.

 

RESOLVED that

a)    the International Holocaust Remembrance Alliance working definition of Antisemitism be adopted:-

 

“Antisemitism is a certain perception of Jews, which may be expressed as hatred towards Jews. Rhetorical and physical manifestations of Antisemitism are directed towards Jewish or non-Jewish individuals and/or their property, towards Jewish community institutions and religious facilities”

 

b)    as a result of a) above, the Council’s Corporate Equality and Inclusion Policy 2017 – 2021 be amended to include the definition.

 

C.66

Appointment to Outside Bodies

Minutes:

RESOLVED

that the following representatives be appointed to the under-mentioned bodies:-

 

Body

Representatives

Term Ending

 

Ashfield Community Safety Partnership Joint Strategic Group

 

Cllr. Helen-Ann Smith

 

31st May, 2020

Discover Ashfield Board (NEW)

 

                       

Cllr. Matthew Relf

Cllr. Helen-Ann Smith

 

Scrutiny Member

Cllr. Christian Chapman

 

31st May, 2020

Greenwood Community Forest Steering Group

 

Cllr. Matthew Relf

 

31st May, 2020

 

Health and Wellbeing Board

(County Council)

 

 

Substitute

Cllr. Kier Barsby

 

31st May, 2020

Mansfield & Ashfield Economic Development Partnership (MAEDP)

 

Cllr. Matthew Relf

 

31st May, 2020

Mansfield & District Crematorium Joint Committee

 

Cllr. David Martin

31st May, 2020

Nottinghamshire Joint Waste Management Committee

 

Cllr. David Martin

 

31st May, 2020

PATROL Adjudication Joint Committee

 

Cllr. John Wilmott

 

31st May, 2020

Police and Crime Commissioner Panel

 

Substitute

Cllr. Helen-Ann Smith

 

31st May, 2023

Teversal Grange Advisory Committee

 

Cllr. Tom Hollis

 

31st May, 2020

 

 

 

 

 

C.67

Recommendations from the Cabinet and the Council's Committees pdf icon PDF 63 KB

Additional documents:

Minutes:

In accordance with the Council Procedure Rule 2(ix), Council considered the following recommendation:-

 

Minute No. CA.36

Cabinet – 25 November 2019

2019/20 Quarter 2 Forecast Outturn for General Fund, Housing Revenue Account (HRA) and Capital Programme and Revised Proposed Capital Programme 2019/20 to 2023/24

 

RESOLVED

that the amendments and addition of new schemes to the Capital Programme 2019/20 to 2023/24 and the funding of the Capital Programme, as set out in Section 6 of the Cabinet report, be approved.

C.68

Updates from Members of the Cabinet on their Portfolio Activity

Minutes:

The following Cabinet Members gave updates in respect of their Portfolio

activity:-

 

Deputy Leader and Portfolio Holder for Housing

“I think I’m in the very lucky position as a Deputy Leader of the Authority to have a finger in many pies, seeing all things that the Council does.

 

However, over the last two years I’ve spent as a Portfolio Holder for Leisure and Health and while I intend to give a brief synopsis of what’s happened over the last few months, I just wanted to put on record how proud I was to do that role.  If Members will allow, I picked it up after many years of neglect and misdirection and feel I have taken Leisure and Health into a clearer path now.

 

Particularly highlighting things that we did, like the outdoor cinemas; that many Councillors will recall during the last summer were a particular proud moment for me, but the main one being the Kirkby Leisure Centre and changes to Hucknall Leisure Centre.

 

We have put some serious investment into Leisure, something that this Council and all Members, particularly from the Ashfield Independent Benches, should be very proud of.       

 

Leisure is a fantastic thing in Ashfield.  We are going to be renegotiating the contract very shortly with a new or existing company to take them over, and those initial conversations prove just how good our leisure offering is compared to other districts and that was not the case when this Administration took over. 

 

I think other things to highlight is that we renegotiated recently the Christmas lights.  I certainly feel that they are the best Christmas lights we have ever had; I mean I particularly draw attention to the large polar bear we had in Kirkby.  I thought it was fantastic and the lights we had in Sutton and Hucknall as well and you can really see the different direction that this Council has taken.  I certainly feel very proud to be a part of that and I only hope Councillor Kier Barsby will continue the good work that has begun under the Portfolio.  Thank you.”

 

Leader of the Council

“Thank you Mr. Chairman, I note the clock says 28 minutes, I’m not sure that’s enough!  Mr. Chairman I’ll be brief.  There has been very few things happen under my remit over the last couple of months that I’ve not already updated Council on, but a couple of key things I think are important.

 

Firstly, that this Authority went through a Peer Review recently from the Local Government Association, they were here for three full days, and we’ll be receiving the full review in due course and presenting it to full Council.  So, I won’t talk too much about it but I do want to say an enormous thank you to all the Members and officers and outside partners who took part in that, Mr. Chairman.

 

In total, the Peers interviewed over three hundred hours’ worth of face to face interviews with staff, with partners,  ...  view the full minutes text for item C.68

C.69

Notice of Motion 1

Motion 1

To consider a notice of motion proposed by Councillor Jason Zadrozny and seconded by Councillor David Martin, as follows:-

 

“This Council notes that businesses are struggling across our District because of the high level of business rates.  This is why Ashfield District Council welcomed the Government’s Business Rates Relief Fund. 

The fund was introduced when the Government changed the way business rates are calculated.  It set aside £286,806 to help firms in the Ashfield District whose business rates had been adversely affected.

 

This Council notes that Ashfield District Council was the best performing Council in the whole of Nottinghamshire in terms of distributing the fund.  Ashfield District Council distributed 93.67% of the £286,806 they received from Government.

 

This Council regrets that other Councils in our County did not perform as well and further regrets that in total, businesses in Nottinghamshire were deprived of £893,939.00 of funding that would have made a huge difference to so many small businesses. Of this amount returned only 2% came from Ashfield District Council, which made us the best performing Authority in the whole of Nottinghamshire.

 

We would therefore like to congratulate this Council on being the best performing Council in the County. This Council believes that our success sends a clear message that we value small business and will do everything within our power to support them.

 

This Council should also be commended as one of the best performing in the UK when it comes to the distribution of Discretionary Housing Payments. In 2018/19 the Council received DHP funding of £280,396. We allocated all of that funding and an additional £25,662 from the Council’s own purse to support these vulnerable residents.

 

This Council therefore resolves to write to the Chancellor of the Exchequer calling for a continuation of these schemes that have benefitted so many businesses and residents across our District.”

 

Motion 2

To consider a notice of motion proposed by Councillor Tom Hollis and seconded by Councillor John Wilmott, as follows:-

 

“This Council notes the decision of Nottinghamshire County Council to approve the submission of the application for outline planning permission at Top Wighay Farm in Hucknall, for mixed-use development comprising of 805 homes and land for employment purposes.

 

This Council notes that although the development is in the Borough of Gedling; the impact of this development will fall on Hucknall which is in the Ashfield District.

 

This Council notes that the infrastructure in Hucknall is already struggling from a lack of medical provision, school places and the roads are gridlocked.

 

This Council notes that Nottinghamshire County Council is set to gain up to £7 million from the sale of the land. 

 

This Council calls for Nottinghamshire County Council to ringfence a portion of the £7 million they have made from the sale of the site towards improving the infrastructure in Hucknall, within Ashfield District to alleviate the impact of any development.

 

This Council further notes that Gedling Borough Council is set to benefit from significant Section 106 contributions to alleviate  ...  view the full agenda text for item C.69

Minutes:

The Council received a notice of motion moved by Councillor Jason Zadrozny and seconded by Councillor David Martin as follows:-

 

“This Council notes that businesses are struggling across our District because of the high level of business rates. This is why Ashfield District Council welcomed the Government’s Business Rates Relief Fund.

 

The fund was introduced when the Government changed the way business rates are calculated. It set aside £286,806 to help firms in the Ashfield District whose business rates had been adversely affected.

 

This Council notes that Ashfield District Council was the best performing Council in the whole of Nottinghamshire in terms of distributing the fund. Ashfield District Council distributed 93.67% of the £286,806 they received from Government.

 

This Council regrets that other Councils in our County did not perform as well and further regrets that in total, businesses in Nottinghamshire were deprived of £893,939.00 of funding that would have made a huge difference to so many small businesses. Of this amount returned only 2% came from Ashfield District Council, which made us the best performing Authority in the whole of Nottinghamshire.

 

We would therefore like to congratulate this Council on being the best performing Council in the County. This Council believes that our success sends a clear message that we value small business and will do everything within our power to support them.

 

This Council should also be commended as one of the best performing in the UK when it comes to the distribution of Discretionary Housing Payments. In 2018/19 the Council received DHP funding of £280,396. We allocated all of that funding and an additional £25,662 from the Council’s own purse to support these vulnerable residents.

 

This Council therefore resolves to write to the Chancellor of the Exchequer calling for a continuation of these schemes that have benefitted so many businesses and residents across our District.”

 

 (At this point in the proceedings and in accordance with Council Procedure Rule 23 (Conclusion of Proceedings), a motion was moved and seconded to extend the conclusion of the meeting to 9.30 p.m. The motion was put to the vote and duly carried.)

 

Having been fully considered, the motion was then put to the vote and it was

 

RESOLVED

that this Council agrees to write to the Chancellor of the Exchequer calling for a continuation of the Business Rates Relief Schemes that have benefitted so many businesses and residents across the Ashfield District.

 

(During consideration of the motion, Councillor Christian Chapman left the room at 8.22pm and returned to the meeting at 8.25pm.)

C.70

Notice of Motion 2

Minutes:

The Council received a notice of motion moved by Councillor Tom Hollis and seconded by Councillor John Wilmott as follows:-

 

“This Council notes the decision of Nottinghamshire County Council to approve the submission of the application for outline planning permission at Top Wighay Farm in Hucknall, for mixed-use development comprising of 805 homes and land for employment purposes.

 

This Council notes that although the development is in the Borough of Gedling; the impact of this development will fall on Hucknall which is in the Ashfield District.

 

This Council notes that the infrastructure in Hucknall is already struggling from a lack of medical provision, school places and the roads are gridlocked.

 

This Council notes that Nottinghamshire County Council is set to gain

up to £7 million from the sale of the land. This Council calls for Nottinghamshire County Council to ringfence a portion of the £7 million they have made from the sale of the site towards improving the infrastructure in Hucknall, within Ashfield District to alleviate the impact of any development.

 

This Council further notes that Gedling Borough Council is set to benefit from significant Section 106 contributions to alleviate the impact of such a significant development on the infrastructure.

 

This Council resolves write to the Chief Executives of Nottinghamshire County Council and Gedling Borough Council to ask for an urgent meeting to discuss the impact of this development on .Ashfield District. Asking them to work together with officers and members at Ashfield District Council, to ensure the local infrastructure in Hucknall is improved in the area affected by the development of Top Wighay Farm.”

Councillor Chris Baron suggested that the Council should also write to the Secretary of State to request his opinion in relation to the proposed Top Wighay Farm development and having considered the suggested amendment, Councillors Tom Hollis and John Wilmott, as the mover and seconder of the motion, duly agreed to its inclusion in the motion.

 

Having been fully considered, the amended motion was then put to the vote and it was

 

RESOLVED that

a)    the Council agrees to write to the Chief Executives of Nottinghamshire County Council and Gedling Borough Council, to ask for an urgent meeting to discuss the impact of the development on the Ashfield District and to work together with officers and Members at the Council, to ensure the local infrastructure in Hucknall is improved in the area affected by the development of Top Wighay Farm;

 

b)    the Council agrees to also write to the Secretary of State to outline the matter and request an opinion in relation to the Council’s request for improvements to local infrastructure in the Hucknall area affected by the proposed development of Top Wighay Farm.

 

(During consideration of the motion, Councillors Dave Shaw, Daniel Williamson, Jason Zadrozny, Andy Gascoyne, Rachel Madden and Samantha Deakin left the room at 8.54pm, 8.54pm, 8.55pm, 9.01pm, 9.08pm and 9.12pm and returned to the meeting at 8.56pm, 8.55pm, 9.10pm, 9.03pm, 9.10pm and 9.16pm respectively.)

 

 

 

 

 

 

C.71

Questions received in accordance with Council Procedure Rule 13.

(None received for this meeting)

Minutes:

There were no questions submitted by Members.

C.72

Questions received in accordance with Council Procedure Rule 13.2 - In relation to Cabinet and Committee Meeting Minutes published since the last ordinary meeting of the Council pdf icon PDF 87 KB

Minutes:

There were no questions submitted by Members.