Venue: Committee Room, Council Offices, Urban Road, Kirkby-in-Ashfield. View directions
Contact: Lynn Cain
Declarations of Disclosable Pecuniary and Non-Disclosable Pecuniary/Other Interests
No declarations of interest were made.
(During consideration of declarations of
interests, Councillors Ben Bradley and Lauren Mitchell entered the
meeting at 6.34 p.m.)
Minutes PDF 155 KB
that the minutes of the meeting of the Panel
held on 10th January, 2017, be received and
Scrutiny Consideration of Community Engagement - Introduction from Corporate Performance and Improvement Manager PDF 121 KB
The Chairman introduced the item and reminded
Members that the Community Engagement item had been added to the
Scrutiny Workplan in 2016 with an aim to considering how the
Council and Councillors currently engaged with local
communities. Craig Bonar, Service
Director for Corporate Services and Transformation and Jo Froggatt,
Corporate Performance and Improvement Manager were also in
attendance at the meeting to assist Members with their
The Scrutiny Manager informed the Panel that
there is a corporate review of engagement to be undertaken during
2017 which would be commencing shortly.
To ensure there was no duplication of work, it was intended that
the Panel’s recommendations from the meeting would feed into
the wider engagement review as appropriate.
It was acknowledged that local communities
currently engaged with the Council and Councillors in a variety of
ways. The democratic process allowed
opportunities for the public to proactively engage in the decision
making process and the Council were continually committed towards
ensuring that engagement and consultation with the public was
undertaken as widely and as often as possible.
The primary methods for active engagement and
involvement with the community included:-
community attendance and involvement at Area
Committees, Planning Committee and Council meetings;
community participation and involvement in the
formal consultation exercises;
specific projects (i.e. the New Cross
Locality Team support for community groups and
submission of petitions (paper and
social media presence;
introduction of new website – more accessible
and user friendly;
live twitter feeds from Council events.
For the purposes of the meeting, Members were
requested to express their views in relation to the Council’s
current engagement methods, how effective they were, what worked
well for them and what, if anything, could be done
better. The Service Director, Corporate
Services and Transformation commented about managing the
expectations of the public in relation to engagement and ensuring
that any methods utilised remained good value for
money. It was also acknowledged that
the Council needed to maximise its use of social media outlets in
the future, recognising its effectiveness at reaching communities
swiftly and in large numbers, at minimum cost.
The Council’s Corporate Performance and
Improvement Manager gave a presentation to the Panel entitled
‘What is Engagement?’
Recognised levels of engagement were quoted as
Informing (telling people
Consulting (asking people what
Involving (bringing people
together to talk about issues)
Empowering (enabling people to
make decisions themselves).
Members were advised of the benefits of good
it can create social connections between individuals
it can enhance the motivation and capacity to
participate in decision-making, instead of being passive
it fosters a more open relationship with
it generates capacity in the community, by building
on assets, networks and local identity;
it helps residents understand and access the system
more easily, interacting with the Council more.
The results of the Council’s Place
Survey, undertaken in 2016, had shown that the public’s
preferred method of contacting ...
view the full minutes text for item 15.