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Contact: Lynn Cain
Declarations of Disclosable Pecuniary and Non Disclosable Pecuniary/Other Interests.
There were no declarations of
Minutes PDF 146 KB
that the minutes of the meeting
of the Committee held on 19th November, 2015, as now
submitted, be received and approved.
Teversal Community Centre and Recreation Ground (Charity Number 522310) - Update PDF 179 KB
The Assistant Chief Executive
(Governance) and Monitoring Officer presented the report and took
the opportunity to briefly summarise the content of the
recommendations that arose from the previous Charities Committee
meeting held on 19th November, 2015.
Since the meeting, negotiations
had continued with the Clubs and the Visitors’ Centre
regarding the leases and the current position was presented as
The Football Club had confirmed
that it was committed to working towards the signing of the lease
but had requested a 5 year sliding scale discount with regard to
rental payments to give them time to obtain the required
funding. They also asked for the
guarantor clause to be removed and requested that the Council
undertake some repairs to their kitchen facilities prior to
entering into the lease.
The Bowls Club were still
considering entering into the lease but had raised concerns
regarding their ability to pay the agreed rent levels. They has requested that they might accept a 30
year lease if it contained a rolling 12 months break clause, if the
guarantor clause was removed from the lease and if the Council
continued to pay for the Legionella testing and buildings
insurance. Should the Council not agree
to the above changes then the Club would be unable to afford to
enter into the lease.
The Cricket Club advised that
they preferred a shorter term than 30 years but they would accept a
30 year term if there is a rolling 12 months break
clause. They requested that the
guarantor clause be removed from the lease and that the Council
took responsibility for the buildings insurance. Concerns were raised as to why the Legionella
testing was needed and the cost of undertaking the
The Visitors’ Centre
confirmed that they were agreeable to entering into a lease but
requested that the guarantor clause be removed from the lease and
the lease term be shortened to a 7 year term with a rolling 12
months break clause to negate the need to register the lease with
the Land Registry. They also wanted to
obtain the buildings insurance themselves and questioned why the
Legionella testing was needed for the centre. Additionally clarification was sought as to the
removal of the car park lighting from the Visitors’ Centre
supply and the extent of their liability for ongoing
At this point in the
proceedings the Chairman gave a summary of the discussions and
concerns raised during the meeting of the Teversal Grange Advisory
Committee held on Monday, 24th March, 2016.
The Football Club raised concerns in relation to
their ability to raise funding for development of the site in the
short term, the poor state of the kitchen facilities and the future
responsibility for rates charges. They also requested the names of
all persons present at the Advisory Committee meeting.
The Visitors’ Centre stated they had not
received some promised guidance notes but confirmation was given
that a link to the document ...
view the full minutes text for item 11.
Trust Funds PDF 223 KB
The Chairman presented the
report and gave an update on the transfer of the four trust funds
which had remained unused for several years due to various
reasons. The funds were in the process
of being transferred to charitable organisations with a similar
purpose that would ensure that they continued to be of benefit to
the residents of Ashfield.
the update regarding the transferral of funds from
the Wansley Hall Trust Fund, Charles Beastall Beecroft Trust Fund
and William and Mary Barratt Swimming Prize Fund Charity to
suitable charitable organisations with a similar purpose, be
received and noted;
Council be recommended to approve that the funds
from the William Booth Charity for the Poor continue to be held by
the Authority until they can be transferred to the Community Food
Bank once their application for charitable status has been
The decision made previously
was to transfer the funds from the William Booth Charity for the
Poor once they were awarded charitable status however the Food Bank
does not yet have charitable status. The Food Bank has a similar
purpose to the William Booth Charity for the Poor which is why it
is recommended that the Authority continues to hold these funds
until the Food Bank receive charitable status.